Date of last revision: June 2024
Recollective is committed to protecting our job applicant’s personal information. We gather, store and handle data fairly, transparently and with respect towards individual rights.
This Privacy Policy is intended to inform job applicants how Recollective collects, uses, stores, or otherwise processes their personal information, including:
This policy applies to any individual who expresses an interest in pursuing employment opportunities with Recollective, either directly or indirectly, including:
This policy does not cover your use of Recollective's products or services as a consumer (for more information, please read our Recollective Privacy Policy at https://recollective.com/privacy).
We use the recruitment and applicant tracking system BambooHR to facilitate the recruitment process and selection process for both applicants and Recollective, including enabling effective assessments and communication.
During the recruitment and selection process, we may collect personal information directly from applicants when considering their application.
We will collect and process personal data only as required to:
Collection of Personal Information
Use of Personal Information
Identifiers, such as name and contact information (including address, phone number, and e-mail address) and other similar identifiers.
To manage the recruitment, application and selection process and to communicate with applicants and candidates throughout the process.
Information in connection with the job application, such as assessments you complete during the application process and information collected through the application process.
To evaluate an applicant’s attributes, qualifications and skills to determine eligibility for the role, and to prepare for interviews or screening discussions.
Information necessary to confirm your ability to work for Recollective, which we may be legally required or permitted by local law to collect as part of the application process, such as eligibility to work in a particular geographic location.
To verify employment authorization/eligibility in the country of hire.
Public information, such as social media profiles (where permitted).
To conduct a background check where lawful to do so and where such checks are considered relevant to the role.
Professional or employment information, such as certifications, résumé, curriculum vitae, cover letter, training courses, publications, transcript information, work history, professional qualifications, performance information, references provided, background information provided or confirmed by academic institutions and training or certification providers, information provided by recruiting or executive search agencies.
To evaluate an applicant’s attributes, qualifications and skills to determine eligibility for the role, and to prepare for interviews or screening discussions.
Education information, such as academic degrees, professional qualifications, certifications, training courses, publications, and transcript information.
To evaluate an applicant’s attributes, qualifications and skills to determine eligibility for the role, and to prepare for interviews or screening discussions.
Other information, such as any other personal data, including that which is provided via online form, during an interview, or as part of other forms of assessment.
To evaluate an applicant’s attributes, qualifications and skills to determine eligibility for the role, and to prepare for interviews or screening discussions.
Travel-related information, such as itineraries, flight, train, car, hotel or other similar information.
To help book travel arrangements or reimburse travel costs where a candidate is required to travel in connection with their candidacy for employment.
Preferences, with respect to you wanting to be contacted in the future regarding other job positions.
To have the ability to contact you in the future regarding other job positions.
Accommodation information, such as any accommodations required during the application and recruitment process.
To ensure we are providing required accommodations during the application and recruitment process.
Background check information, such as reference checks, criminal record checks, credit checks, social media checks, and education (school, designation, certification etc.) checks.
To evaluate an applicant’s attributes, qualifications and skills to determine eligibility for the role, and to prepare for interviews or screening discussions. To comply with relevant privacy and data security laws and regulations. Also to verify information provided by the applicant.
Referral information, such as information provided from a person who is referring a candidate to work at Recollective.
To evaluate an applicant’s attributes, qualifications and skills to determine eligibility for the role, and to prepare for interviews or screening discussions.
If additional information not described above is required during the application, recruitment or selection process, we will notify you at the time of collection why we are asking for it and how it will be processed.
Personal information may be shared during the application, recruitment and selection process in the following circumstances:
When we share your information with third party service providers we ensure, both technically and contractually, that they will protect your information.
Recollective does not sell the personal information of applicants, nor do we share it for purposes of cross-context behavioural advertising.
Personal information is kept for a period of time after an online application is made. We retain this information to consider you for other current or future jobs at Recollective and to help us improve our hiring processes. When we have no ongoing legitimate business purpose to process your information, we will either delete or anonymize it.
Applicants who would like to request any of the following actions should contact us at hr@recollective.com:
Please note that we may be required to retain some information if required by law or as necessary to protect ourselves from legal claims.
If you wish to lodge a complaint with the relevant data protection supervisory authority in your jurisdiction, please contact them directly.
*We may need to verify your identity, and thus may request certain information from you when you submit any such requests. Under applicable law, you may also submit personal information requests through an authorized agent, in which case, we may request further information to verify the authenticity of the request and the agent’s authorization to act on your behalf.
We have implemented appropriate technical, physical, and organizational measures to protect personal information from accidental, unlawful, unauthorized loss, alteration, disclosure, acquisition, or access. Only authorized Recollective team members are permitted to access personal information of candidates and only to the extent necessary to fulfill legitimate business purposes.
If you have questions about this policy or concerns about how we process personal information, please contact our Human Resources team at hr@recollective.com.
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